Data privacy information
Additional information and documentation reating to the annual general meeting
As the controller pursuant to Art. 4 no. 7 of the Regulation (EU) 2016/679 (General Data Protection Regulation, “GDPR”), CropEnergies AG processes the following personal data (first name and surname, address, possibly e-mail address, telephone number, number of shares, type of share ownership and access details for accessing the shareholder portal; possibly the surname, first name and address of a proxy appointed by the shareholders) on the basis of the applicable data protection laws, particularly for the purpose of enabling shareholders and their proxies to participate in the annual general meeting and exercise their rights during the annual general meeting.
The entire annual general meeting (including responses to submitted questions) will be live-streamed via the company's shareholder portal on the internet (“Livestream” function). This shareholder portal is only accessible to duly registered shareholders and proxies who have received the corresponding registration confirmation. The livestream will also be available through a separate secure channel to employees involved in organising the annual general meeting, possibly also to members of the executive committees who will not be physically present at the annual general meeting, guests and any service providers engaged by CropEnergies AG for the purpose of implementing the annual general meeting. Additional details regarding the implementation of the annual general meeting can be obtained from the above section IV. ADDITIONAL INFORMATION ON THE CONVOCATION OF THE ANNUAL GENERAL MEETING. The shareholder portal can be accessed on the company's website at:
www.cropenergies.com (category: Investor Relations/Hauptversammlung)
In addition to this data privacy information, please also note the data privacy information filed by the operator of the website under this internet address.
The personal data listed above must be processed for the preparation, implementation and the participation of the shareholders and proxies in the annual general meeting, and for exercising their rights in the context of the annual general meeting and complying with the requirements under the Companies Act (e.g. for preparing a list of participants); the Companies Act and the relevant provisions of the Law to Mitigate the Impact of the COVID-19 Pandemic in Civil, Insolvency and Criminal Procedures Law, each in connection with Art. 6 para. 1 sentence 1 lit. c) GDPR, form the legal basis for processing this information. Moreover, we may also process this personal data in order to comply with other legal obligations such as regulatory requirements as well as retention obligations under securities, trading and tax laws; the respective statutory provisions in connection with Art. 6 para. 1 sentence 1 lit. c) GDPR form the legal basis for processing this information. In addition, we also process personal data to protect justified interests such as the legally-conforming preparation and implementation of the annual general meeting. Art. 6 para. 1 sentence 1 lit. f) GDPR forms the legal basis in this respect. Where personal data is submitted to us in connection with an inquiry, Art. 6 para. 1 sentence 1 lit. a) GDPR forms the legal basis for the purpose of responding to such inquiries.
After the virtual annual general meeting, shareholders can view the data collected for all participants in the annual general meeting pursuant to § 129 section 4 sentence 2 of the Companies Act.
Where we do not receive the aforementioned personal data directly from the affected shareholder, it is provided to us by financial or credit institutions.
CropEnergies AG will only provide the service providers it has engaged for the purpose of implementing the annual general meeting with the personal data that is required to render the commissioned service, and they will only process this personal data according to CropEnergies AG’s directives. Each one of our employees and all employees of service providers who have access to the above personal data and/or who process the same are obliged to treat this data as confidential information.
In some situations, CropEnergies AG may be required to forward personal data to other recipients, which process the personal data at their own responsibility (Art. 4 no. 7 GDPR), in particular public authorities such as the competent regulatory authority.
The personal data will be stored in the context of the statutory obligations and will subsequently be deleted unless a longer storage period is warranted based on a justified interest of CropEnergies AG (e.g. in the case of imminent or actual judicial or out-of-court disputes in connection with the annual general meeting).
With regard to the processing of personal data, shareholders / proxies may, pursuant to the statutory requirements, exercise a right of information, correction, restriction, objection and deletion regarding the processing of their personal data, and the right to have the data transferred pursuant to Art. 15 to 22 GDPR.
These rights can be asserted vis-a-vis CropEnergies AG free of charge using the e-mail address email@example.com or by contacting the company's data protection officer at:
Data Protection Officer
In addition, according to Art. 77 GDPR, shareholders / proxies also have the right to submit a complaint to the data privacy supervisory authorities.
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